Executive Assistant

Position Title: Executive Assistant – Permanent

Location: Boston, MA (100% Onsite, 5 days/week)
Compensation: $77,000 – $105,000 base 
Status: Newly opened position

About the Role

We are seeking a highly skilled Executive Assistant to provide strategic support to three senior leaders within a leading healthcare system. This role requires a proactive, detail-oriented professional with a proven track record of supporting senior executives, managing complex administrative operations, and handling sensitive information with discretion.

Ideal candidates will bring previous hospital or healthcare experience, demonstrate strong project management capabilities, and show consistent stability and tenure in past roles.

Key Responsibilities

Calendar & Communication Management

• Manage complex schedules and priorities for multiple executives

• Draft, review, and manage confidential communications with professionalism

• Liaise with senior leaders, Board members, and government officials

Administrative Support

• Coordinate domestic and international travel arrangements

• Process expense reports, invoices, and budgets

• Prepare meeting materials, take minutes, and manage follow-up actions

• Oversee document management, version control, and file organization

Office Operations & Project Management

• Ensure smooth operations on the executive floor

• Partner with IT, facilities, and other departments as needed

• Support and track projects, data initiatives, and special assignments

• Identify and implement process improvements for administrative efficiency

Qualifications

Must-Haves

• Bachelor’s degree in related field OR equivalent experience/training

• 3–5 years progressive office administration experience

• Advanced proficiency in Microsoft Office Suite (OneDrive, Word, Excel, PowerPoint)

• Strong written/verbal communication, organizational, and interpersonal skills

Preferred

• 1–2 years of project management or data management experience

• Prior experience supporting hospital or healthcare executives

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