Executive Assistant

Executive Assistant 
Location: Roxbury, MA (Onsite, Monday–Friday, 8:00 AM–5:00 PM)
Compensation: $100,000–$125,000

A highly regarded national organization headquartered in Boston is seeking an experienced and exceptionally polished Executive Assistant to provide dedicated scheduling and logistical support to a senior executive. This is a newly created position joining a collaborative team of executive assistants and a Chief of Staff. The team provides shared coverage for executive leadership and values professionalism, discretion, and proactive problem-solving.

Highlights

• Full-time onsite position with free onsite parking

• Standard hours: 8:00 AM – 5:00 PM

• Competitive total compensation package

• Exceptional, team-oriented executive support environment

What You’ll Do

This role is primarily focused on complex scheduling, calendar management, and travel coordination, representing approximately 80–90% of the daily work. You’ll act as a trusted gatekeeper and logistics expert for a high-profile executive, ensuring every meeting, engagement, and trip is flawlessly executed.

Key Responsibilities:

• Manage a dynamic, high-volume calendar across multiple time zones.

• Schedule and coordinate travel, accommodations, and meeting logistics with attention to detail.

• Partner with other Executive Assistants and the Chief of Staff to prioritize, plan, and execute daily objectives.

• Serve as liaison between the executive and internal/external stakeholders.

• Prepare meeting materials, coordinate agendas, and ensure timely follow-up on action items.

• Maintain discretion when handling confidential information and sensitive communications.

• Manage expense reports and travel reconciliations efficiently.

• Adapt to shifting priorities and provide rapid re-planning support as needed.

Who You Are

• Bachelor’s degree required.

• 8–15 years of executive-level support experience, including direct C-suite exposure.

• Proven expertise managing complex calendars, travel logistics, and scheduling under tight deadlines.

• Highly polished, professional, and poised communicator with strong interpersonal skills.

• Proactive thinker who thrives in a fast-paced, high-touch environment.

• Friendly, approachable, and collaborative — a natural relationship builder.

• Exceptional attention to detail, organization, and discretion.

• Demonstrated stability and commitment in past roles; consistent tenure is important.

• Advanced proficiency in Microsoft Outlook, Teams, and Excel; familiarity with travel/expense systems (e.g., Concur) is a plus.